Fishbowl Inventory Custom Fields

Fishbowl Inventory gives you the option to add custom fields to almost every module within the software.  These custom fields can be searched when you do an “Advanced Search”, which can be done in most of the modules.  They can also be used in a variety of ways to help you track certain information on your customers, parts, orders, etc.  And the custom fields can even be added to reports within Fishbowl Inventory.  Remember, though, that the reports will have to be customized to pull the information from the custom fields.

Fishbowl Inventory Custom Fields

 

What Types of Custom Fields Can I Create?

There are nine types of custom fields that can be set up within the modules.  Here’s a list:

  • Text (A field that will hold small amounts of information)
  • Date (Numeric only)
  • Money (Numeric only)
  • Quantity (Numeric only)
  • Count (Numeric only)
  • Checkbox (A checkbox that denotes yes/no, true/false situations)
  • List (A drop-down list that is pre-populated for use within the assigned module)
  • Radio Button Group (Choose between two or more options.  An option must be chosen for each instance.  It cannot be left blank.)
  • Long Text (A field where you can type large amounts of data.)

How Can Custom Fields be Used?

Let’s say you have multiple product types, and you want to keep track of which types of products are returned most often.  To do so, you can easily set up a List-type custom field for the Product Module and create a list of all of your product types.  Then you can customize a report that will pull the information you’re looking for.  Remember, though, that you will need to assign the product type to each of the products that you want to track by this metric.

Or, if you need to track your sales by region, you can create a custom field for the Sales Order Module where you can enter the region on each sales order.  Then, get a custom report that will pull the information into an easy-to-read format, and you will have valuable information that can help you grow your business even more.

Those are just a couple of examples for using custom fields in Fishbowl Inventory.  There are many ways to leverage custom fields to benefit your company.

Feel free to leave a comment below, or contact us if you have any specific questions about using custom fields in your Fishbowl Inventory database.

Fishbowl Inventory Module Options

While Fishbowl Inventory is not a custom program, there are many settings you can change to make it more “custom” to your business and the processes within your company.  Once all of your information has been uploaded into your Fishbowl Inventory database, it might be wise for you to peruse the Module Options that are found throughout the software.  Some of them can mean the difference between spending hours of extra work versus having those things automated for you.

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Where are the Module Options?

As you access each module, you will be able to open the Module Options for that module.  To find them, open the “Tools” menu, and then click “Module Options”.  Remember that when you move to a different module in Fishbowl Inventory, the options will change to match the module that is currently open.

A large concentration of the Module Options can be found in the Accounting Module, the Sales Order Module, and the Picking Module.  While these are important, don’t forget that almost all of the modules in Fishbowl Inventory have at least one Module Option.

We recommend that you go through each module to figure out which options work best for you.

Don’t forget the Program Options

Another little-known fact is that Fishbowl Inventory also has some Program Options.  These can be accessed from any module in Fishbowl by clicking the “Tools” menu, and selecting “Program Options”.  While the Program Options are mostly cosmetic, there is a handy Email tab where you can enter your email information that will then be used whenever you send an email.  This includes the ability to create custom personalized emails for Sales Order confirmations, Purchase Orders, and Shipping confirmations.

For a full list of Module Options, visit the Fishbowl Inventory wiki page.

As always, feel free to contact us if you have any questions.