How to Plan Your Warehouse Cycle Count

Get your cycle count plan going and find your next level of productivity
Get your cycle count plan going and find your next level of productivity

Maintaining accurate inventory records in your warehouse is a keystone of efficient business operations, and an essential process to achieve this efficiency is the cycle count. The cycle count involves regularly auditing a portion of the inventory to ensure its accuracy, but if the process is not understood and not planned for, the entire endeavor becomes a time sink of diminished value.

This comprehensive guide will walk you through the process step by step, providing valuable insights, best practices, and expert tips to help you plan and execute your warehouse cycle count effectively.

Understanding the Importance of a Warehouse Cycle Count

What is a warehouse cycle count?

A warehouse cycle count is a systematic inventory auditing process that involves counting a subset of items within a warehouse on a regular basis. Unlike a traditional physical inventory count, which requires shutting down operations and counting all items at once, a cycle count is performed more frequently, typically targeting specific items or areas within the warehouse, often with integrated Mobile Warehouse tools.

By consistently reviewing and verifying inventory accuracy, your business can proactively address discrepancies, gain insight into trends, and enhance customer satisfaction.

Why is a warehouse cycle count important?

Here are some key reasons to this essential practice:

  • Accurate inventory records: Cycle counts help maintain accurate inventory records by detecting and rectifying discrepancies in real-time. This allows businesses to make informed decisions based on accurate inventory data, leading to improved customer service and reduced costs.
  • Improved operational efficiency: By regularly auditing inventory, a cycle count enables businesses to identify and address operational inefficiencies promptly. This includes identifying stockouts, overstock situations, and misplaced items, thus optimizing warehouse space and reducing carrying costs.
  • Reduced order fulfillment errors: A well-executed cycle count minimizes errors in order fulfillment, leading to increased customer satisfaction and loyalty. By ensuring that inventory records align with physical stock, businesses can fulfill orders accurately and deliver products on time.
  • Identifying process improvements: Consistently conducting cycle counts provides valuable insights into the root causes of inventory discrepancies. This information can be leveraged to identify process improvements, implement corrective actions, and prevent future inaccuracies.

By understanding the significance of a warehouse cycle count, businesses can proactively work towards an end goal of managing their inventory and optimizing warehouse operations.

Cycle Counts can provide speed to accurate inventory
Cycle Counts can provide speed to accurate inventory

Preparing for Your Warehouse Cycle Count

Before diving into the actual cycle count process, it’s important to prepare your warehouse and resources. Taking the time to plan and organize will ensure a smoother and more efficient cycle count experience. Below are the essential steps for preparing your warehouse for a successful cycle count:

Assessing your inventory management system

To lay the foundation for an effective cycle count, it is important to assess your inventory management system. A robust system that accurately tracks and records inventory movements is essential for maintaining accuracy throughout the count. Consider the following:

  • Software capabilities: Evaluate your current inventory management software’s features and functionalities. Does it support cycle counting? Can it generate cycle count reports? If your existing system lacks necessary features, consider upgrading to a more advanced software solution.
  • Integration potential: Assess the system’s integration capabilities with other business systems such as ERP (Enterprise Resource Planning) or WMS (Warehouse Management System). Seamless integration eliminates data discrepancies and streamlines the cycle count process.
  • Accuracy and reliability: Ensure that your inventory management system provides accurate and reliable data. Regularly reconcile your system records with physical counts to identify any discrepancies and take corrective actions.

Warehouse Woman

Organizing your warehouse for efficiency

An organized warehouse allows the process of a cycle count to create continual imporvement. Take the following steps to optimize your warehouse layout:

  • Storage location identification: Assign unique identification codes or names to each storage location in your warehouse. This can be achieved through a bin numbering system or other labeling methods. Clear identification allows for easier item identification during the cycle count process.
  • Standardize item placement: Implement consistent item placement strategies throughout your warehouse. Categorize items by type, size, or popularity and arrange them accordingly. This promotes uniformity and facilitates quicker item identification during counts.
  • Adequate signage: Place clear and visible signage throughout the warehouse to guide cycle count teams. Signage should indicate storage area names, safety instructions, and directional arrows to help teams navigate efficiently.
  • Optimal space utilization: Regularly review your warehouse layout to ensure optimal space utilization. This includes identifying and removing obsolete or slow-moving inventory, rearranging shelves, and utilizing vertical space effectively through mezzanines or high-density storage systems.

Determining the scope and frequency of cycle counts

The scope and frequency of your business’s cycle counts depend on factors such as the size of your inventory, the complexity of your operations, and the level of accuracy required. Consider the following guidelines and a starting point for your own business.

  • ABC analysis: Utilize the ABC analysis method to classify your inventory based on value. Items categorized as “A” are high-value, while “B” and “C” items are of lower value. Focus your cycle counts on the high-value “A” items, as they represent a larger portion of your inventory’s worth.
  • Velocity analysis: Analyze the velocity or turnover rate of your inventory items. High-velocity items, those that are frequently sold or replenished, should be counted more frequently than slower-moving items. This ensures accurate records of the most critical items in your inventory.
  • Rotational analysis: Consider conducting cycle counts based on the rotation of inventory. If you store products with expiration dates or shelf-life constraints, prioritize counting items that are close to expiration or those nearing their shelf-life limits.
  • Seasonal considerations: Take into account seasonal fluctuations in demand and adjust the frequency of your cycle counts accordingly. During peak periods, increase the number of cycle counts to ensure accurate inventory levels.

Determining the scope and frequency of your cycle counts is crucial for maintaining accuracy while balancing operational efficiency. By tailoring your approach to your specific business needs, you can optimize the cycle count process, and as need requires, add third party custom reports.

PART 1 Takeaway

Armed with the understanding of why the cycle count matters, and the knowledge of how to best prepare your space for a cycle count, you’re ready for the next step! 

In Part 2 of planning your warehouse cycle count we will cover how to Set up a Cycle Count Team, How to Develop a Standard Operating Procedure, and How to Utilize Technology to speed up the entire process.

How Can Software Automate Your Warehouse?

What does "automation" look like for your business?
What does “automation” look like for your business?

When we hear the phrase “warehouse automation”, our minds often imagine Amazon robots scooting back and forth, but the reality is warehouse automation centers on reducing repetitive and labor-intensive tasks, and implementing software such as inventory management, order processing, and shipping logistics to “automate” your day-to-day operations.

By leveraging technology, warehouse automation aims to improve operational efficiency, accuracy, and productivity while reducing costs and human errors. Let’s cover the benefits of automation, clear up some misconceptions, and touch on key areas that automation can shine in your warehouse.

Benefits of warehouse automation

Implementing warehouse automation software can yield numerous benefits for your organization. Some of the key advantages include:

  1. Increased efficiency: By automating manual tasks, you can accelerate processes, reduce cycle times, and improve overall operational efficiency.
  2. Enhanced accuracy: Software automation minimizes the risk of human errors, ensuring accurate order processing, inventory tracking, and data management.
  3. Improved inventory management: Automation provides real-time visibility into inventory levels, enabling better inventory control, reduced stockouts, and optimized storage space.
  4. Streamlined order fulfillment: Automated order processing and fulfillment systems enable faster and error-free order execution, enhancing customer satisfaction.
  5. Cost savings: By reducing labor costs, optimizing inventory levels, and minimizing order errors, warehouse automation can lead to significant cost savings.
  6. Scalability: Automated systems are easily scalable, allowing your warehouse to handle increased order volumes without compromising efficiency or accuracy. This scalability also allows rapid integration with eCommerce portals and platforms.
  7. Data-driven decision-making: Automation generates valuable insights and analytics, empowering managers to make data-driven decisions for process optimization and continuous improvement.

Common misconceptions about warehouse automation

While warehouse automation offers a myriad of benefits, there are a few common misconceptions that need to be addressed:

  1. Automation replaces human workers: Contrary to this popular sentiment, warehouse automation does not eliminate jobs. Instead, it enables employees to focus on more complex tasks, such as strategic planning, process optimization, and customer relationship management.
  2. One-size-fits-all solution: Every warehouse has unique requirements and operational nuances, meaning it is essential to choose automation software that aligns with your specific needs, considering factors such as inventory size, product variety, order volume, and industry regulations.
  3. High implementation costs: While upfront costs may seem significant, the long-term benefits of warehouse automation far outweigh the initial investment. Improved efficiency, reduced labor costs, and enhanced customer satisfaction contribute to a positive return on investment (ROI) over time.
  4. Complex implementation process: Implementing warehouse automation software does require some planning and coordination, fortunately modern solutions are designed to be user-friendly and easily integrated into existing systems. With proper training and support, the transition can be seamless and efficient.
Automation may involve machines, but software is the key
Automation may involve machines, but software is the key

Key Areas of Warehouse Automation

Warehouse automation encompasses several key areas, each contributing to the overall efficiency and productivity of your operations. Let’s explore these areas in detail:

Inventory management and tracking

Effective inventory management is crucial for maintaining optimal stock levels, minimizing stockouts, and avoiding excess inventory. Software automation simplifies and streamlines inventory management by providing real-time visibility into inventory levels, tracking product movements, and automating replenishment processes. With accurate and up-to-date inventory information at your fingertips, you can make informed decisions, reduce carrying costs, and improve overall inventory accuracy.

Order fulfillment and processing

Efficient order fulfillment is vital for meeting customer expectations and ensuring timely deliveries. Automation software enables seamless order processing, from order entry to picking, packing, and shipping. By automating these tasks, you can reduce order errors, improve order accuracy, and expedite the fulfillment process. Real-time order tracking capabilities allow you to monitor the progress of each order, ensuring transparency and customer satisfaction.

Demand forecasting and planning

Accurate demand forecasting is critical for inventory optimization and proactive planning. Warehouse automation software utilizes advanced algorithms and historical data to generate accurate demand forecasts, considering factors such as seasonality, market trends, and customer behavior. With reliable demand forecasts, you can optimize inventory levels, avoid stockouts or overstocking, and streamline your procurement and production processes.

Shipping and logistics management

Efficient shipping and logistics management are essential for timely order delivery and customer satisfaction. Automation software streamlines shipping processes by generating shipping labels, calculating shipping costs, and integrating with carrier systems for seamless order tracking. By automating these tasks, you can reduce manual errors, optimize shipping routes, and improve overall logistics efficiency.

By leveraging automation software in these key areas, you can revolutionize your warehouse operations, enhance efficiency, and deliver exceptional customer experiences.

Implementing Warehouse Automation Software

Implementing warehouse automation software requires careful planning and execution. Let’s explore the steps involved in the implementation process:

Defining automation goals and objectives

Start by clearly defining your automation goals and objectives. Identify the pain points in your current warehouse operations and determine how automation can address them. Set realistic expectations and establish measurable key performance indicators (KPIs) to track the success of your automation initiatives.

Identifying software requirements

Identify the specific software requirements based on your automation goals. Consider factors such as inventory size, order volume, product variety, and ecommerce carts . Collaborate with your team, including warehouse staff and IT personnel, to gather inputs and ensure that the selected software meets your organization’s unique needs.

Assessing compatibility with existing systems

Ensure that the automation software is compatible with your existing systems and infrastructure. Evaluate integration capabilities and potential challenges. Collaborate with your IT team and software vendors to develop a robust integration plan that minimizes disruptions and ensures smooth data flow between systems.

Training and educating warehouse staff

Prepare your warehouse staff for the implementation of automation software through comprehensive training and education programs. Familiarize them with the new software’s features, functionalities, and benefits. Address any concerns or resistance to change and emphasize the positive impact automation will have on their day-to-day tasks and overall job satisfaction.

Conducting a pilot program

Consider conducting a pilot program before implementing automation software throughout your entire warehouse. Select a specific area or process within the warehouse and test the software’s functionality, integration, and performance. Gather feedback from warehouse staff and make necessary adjustments before expanding the implementation to the entire warehouse.

Monitoring and evaluating performance metrics

Once the automation software is implemented, continuously monitor and evaluate performance metrics to measure the effectiveness of automation initiatives. Monitor KPIs such as order accuracy, cycle times, inventory accuracy, and customer satisfaction. Use data analytics and reporting tools provided by the automation software to gain actionable insights and identify areas for further improvement.

If you want to grow, arm your team with software automations
If you want to grow, arm your team with software automations

Best Practices for Successful Implementation

As previously mentioned, Implementing warehouse automation software requires planning and execution/ Here are some best practices to ensure a successful implementation:

  1. Collaborate with stakeholders: Involve key stakeholders from various departments, including warehouse staff, IT, and management, in the decision-making and implementation process. Their inputs and insights are invaluable for a successful automation project.
  2. Start small and scale: Begin with pilot projects or specific areas of your warehouse to test the software and its impact. Once proven successful, gradually expand the automation to other areas of your warehouse.
  3. Ensure proper training: Provide comprehensive training to your warehouse staff to familiarize them with the new software and processes. Empower them to embrace the change and leverage the software’s capabilities effectively.
  4. Monitor and measure: Continuously monitor and measure key performance metrics to evaluate the effectiveness of automation initiatives. Regularly review data and reports provided by the software to identify areas for improvement and optimize processes.
  5. Regularly update and upgrade: Stay up to date with software updates and new releases. Regularly evaluate the performance of the automation software and consider upgrading to newer versions or exploring additional features that can further enhance your warehouse operations.
  6. Seek ongoing support: Establish a strong partnership with your software vendor or implementation partner. Ensure that they provide ongoing support, including technical assistance, training, and access to updates or new features.

FAQs (Frequently Asked Questions)

Q: Will warehouse automation replace human workers?

A: No, warehouse automation does not eliminate jobs. Instead, it enables employees to focus on more strategic tasks while automating repetitive and labor-intensive processes. Automation software enhances employee productivity, accuracy, and overall job satisfaction.

Q: How can warehouse automation software improve order fulfillment?

A: Warehouse automation software automates order processing tasks, such as order entry, picking, packing, and shipping. By reducing manual errors and accelerating order fulfillment processes, it improves order accuracy, speeds up delivery times, and enhances overall customer satisfaction.

Q: What factors should I consider when choosing a warehouse management system (WMS)?

A: When choosing a WMS, consider factors such as scalability, integration capabilities, user-friendly interface, and customizability to meet your specific warehouse requirements and workflows.

Q: What are the key steps involved in implementing warehouse automation software?

A: The key steps in implementing warehouse automation software include defining automation goals, identifying software requirements, assessing compatibility with existing systems, training and educating warehouse staff, conducting a pilot program, and monitoring and evaluating performance metrics.


The process of automating a warehouse is centered on reducing the repetitive tasks while also making them more efficient, and the more that this can be accomplished in your daily operations, the more time and money your business stands to save.

If you’re still not sure how or where to start your own automation journey, get started here!


25 Tips to Improve B2B Manufacturing

The heart of manufacturing begins at ground level
The heart of manufacturing begins at ground level

The manufacturing space has seen rapid improvements and growth here in North America, while also still recovering from the worldwide shutdowns and supply shortages. Many have found a return to normalcy, some are still recovering, but every B2B Manufacturer should be asking themselves “what else can we improve?”.

We’ve put together 25 (!) of our most important tips for B2B Manufacturers that can begin to be put into practice today, and also included a brief FAQ that can prompt internal conversations of new avenues for net new growth or improvement.

25 Tips to Improve B2B Manufacturing

  1. Optimize Supply Chain Management: Good B2B manufacturing requires streamlining your supply chain management, which is done by effectively managing the flow of raw materials, inventory, and finished goods. The end result will minimize disruptions, reduce lead times, and meet customer demands promptly.
  2. Implement Lean Manufacturing Principles: Lean manufacturing focuses on eliminating waste and maximizing value in the manufacturing process through identifying and eliminating non-value-added activities, leading to enhanced efficiency, reduced costs, and improved overall productivity.
  3. Leverage Technology and Automation: Embracing technological advancements such as software, and Mobile Warehouse Tools can significantly improve your B2B manufacturing processes. These automated systems are created to streamline production, increase accuracy, and reduce human error, ultimately enhancing operational efficiency.
  4. Adopt Just-in-Time (JIT) Inventory Management: JIT inventory management involves receiving goods only when they are needed in the production process, thereby minimizing inventory holding costs. This can be especially effective for custom made or one-off productions. By implementing JIT practices, you can reduce inventory levels, free up warehouse space, and enhance cash flow.
  5. Ensure Quality Control and Assurance: What good is an efficient system unless the end result meets the same high standards? Implement rigorous quality control measures to detect and resolve issues early in the production process. Conduct regular inspections, perform quality audits, and collaborate closely with suppliers to ensure consistent quality throughout the manufacturing process.
  6. Focus on Continuous Improvement: The manufacturing industry is dynamic and constantly evolves. Embrace a culture of continuous improvement within your organization, encouraging employees to identify inefficiencies and propose innovative solutions. Regularly evaluate and optimize your processes to stay competitive in the market.
  7. Invest in Employee Training and Development: Well-trained and skilled employees are essential for the success of any manufacturing operation. Invest in comprehensive training programs to ensure your workforce has the necessary skills and knowledge to perform their roles efficiently. Continuously develop your employees to keep up with industry advancements and best practices.
  8. Enhance Collaboration with Suppliers: Developing strong relationships with suppliers is crucial in B2B manufacturing. Collaborate closely with your suppliers to ensure timely delivery of materials, negotiate favorable terms, and explore opportunities for cost savings and process improvements.
  9. Implement Effective Production Planning and Scheduling: Planning and production create the expectations by which the rest of the “chain” is measured. Utilize advanced planning tools and techniques to balance production capacity, minimize bottlenecks, and ensure on-time delivery.
  10. Utilize Data Analytics and Business Intelligence: Leverage the power of your own data to gain valuable insights into your manufacturing processes. Analyze key performance indicators (KPIs) to identify trends, spot areas for improvement, and make data-driven decisions that drive your operation.
  11. Incorporate eCommerce: Too many B2B businesses see themselves as outside the realm of “online sales” and miss net new business opportunities. Incorporate a B2B Sales Portal to improve access for existing customers while providing a platform for new customers.
  12. Promote a Culture of Safety: Prioritize workplace safety in your manufacturing facility by implementing safety protocols and provide necessary safety equipment. Safety should always be a top priority to prevent accidents, injuries, and costly disruptions.
  13. Monitor and Reduce Waste: Waste management strategies such as recycling, reusing materials, and optimizing energy consumption are important and expected of a productive business, but don’t overlook the underlying savings of being efficient with material use.
  14. Stay Updated with Industry Trends: To remain competitive in any B2B sector, it is essential to stay current with industry trends, technological advancements, and regulatory changes. Attend conferences, participate in industry forums, and engage with professional networks to stay informed and adapt to evolving market conditions.
  15. Optimize Warehouse Layout and Organization: Efficient warehouse layout and organization can significantly improve productivity and reduce operational costs. Analyze your warehouse layout, ensure logical product placement, optimize storage space, and implement effective picking and packing processes.
  16. Implement Key Performance Indicators (KPIs): Define and track key performance indicators to measure the effectiveness of your manufacturing operations. KPIs such as production cycle time, on-time delivery, defect rate, and customer satisfaction can provide valuable insights and help you identify areas for improvement.
  17. Bring All Your Carts Together: If your B2B business is online and found across multiple sites, bring all the cart information together with a Multi-Cart. This tool keeps all orders in one location in real time and accounts for inventory levels.
  18. Ensure Regulatory Compliance: B2B manufacturing is subject to various regulations and compliance requirements. Stay up to date with relevant laws, regulations, and industry standards to ensure compliance and avoid penalties or legal issues that can disrupt your operations.
  19. Optimize Transportation and Logistics: Efficient transportation and logistics play a crucial role in B2B manufacturing. Optimize your transportation network, collaborate with reliable logistics partners, and use advanced tracking systems to ensure timely delivery and minimize transportation costs.
  20. Invest in Customer Relationship Management (CRM) Systems: Customer satisfaction is vital in B2B manufacturing. Implement a robust CRM system to effectively manage customer relationships, track orders, and provide exceptional customer service. By understanding customer needs and preferences, you can tailor your manufacturing processes to exceed their expectations.
  21. Implement Cybersecurity Measures: In an increasingly digital world, protecting your manufacturing operations from cyber threats is paramount. Proper cybersecurity standards can educate employees on best practice, and regularly update your systems to safeguard sensitive data and prevent potential disruptions.
  22. Collaborate with Research and Development (R&D) Teams: Foster increased communication between your manufacturing and R&D teams to drive innovation and product improvement. Encourage knowledge sharing, explore new technologies, and embrace a culture of creativity and experimentation.
  23. Establish Communication Channels: Speaking of communication, your business needs to establish efficient communication channels between different departments, suppliers, and customers to ensure seamless coordination, timely information sharing, and swift issue resolution.
  24. Manage Risk and Contingencies: Identify potential risks and develop contingency plans to mitigate their impact on your manufacturing operations. Proactively assess risks such as supply chain disruptions, equipment failures, and natural disasters, and implement measures to minimize their effects.
  25. Promote Employee Engagement and Motivation: Engaged and motivated employees are more likely to contribute positively to your manufacturing operations. Foster a supportive work environment, recognize employee achievements, provide growth opportunities, and encourage open communication to enhance employee satisfaction and productivity.

CNC Manufacturer

Frequently Asked Questions (FAQs)

Q: How can I improve efficiency in B2B manufacturing?

A: Improving efficiency in B2B manufacturing involves optimizing supply chain management, implementing lean manufacturing principles, leveraging software and mobile technology tools, and investing in employee training and development.

Q: What are the benefits of implementing just-in-time (JIT) inventory management?

A: JIT inventory management helps reduce inventory holding costs, frees up warehouse space, improves cash flow, and minimizes waste by receiving goods only when needed in the production process.

Q: Why is quality control important in B2B manufacturing?

A: Quality control is crucial in B2B manufacturing to ensure consistent product quality, meet customer expectations, prevent defects, and maintain a competitive edge in the market.

Q: How can data analytics and business intelligence improve B2B manufacturing?

A: Data analytics and business intelligence provide valuable insights into manufacturing processes, help identify trends and areas for improvement, and support data-driven decision-making to enhance operational excellence.

Q: What are some best practices for enhancing collaboration with suppliers in B2B manufacturing?

A: Best practices for collaboration with suppliers include maintaining open communication, negotiating favorable terms, developing mutually beneficial relationships, and exploring opportunities for cost savings and process improvements.

Q: How can I foster a culture of continuous improvement in B2B manufacturing?

A: Fostering a culture of continuous improvement involves encouraging employees to identify inefficiencies, proposing innovative solutions, regularly evaluating and optimizing processes, and embracing a mindset of learning and growth.


B2B Manufacturing continues to grow and reassert its presence across North America. The more efficient you run your operations, the more effective your business will be at acquiring new customers, investing in new opportunities, and uncovering new areas of improvement. 

Put our 25 tips to use in your process and then tell us how it went, or what other areas are still lacking. If you’re looking to get your B2B Manufacturing running at a higher level, get started here←.

Advice for New Warehouse Operations Managers

Are you ready to rise to the calling?
Are you ready to rise to the calling?

We’re going to take a little deviation from our normal content as a recent conversation spurred an idea; a friend was promoted to a newly formed position of Warehouse Operations Manager, and their excitement quickly became panic as the reality of their situation began to show itself.

Changes in the company had created unintended problems in the warehouse, and they found themselves lacking general warehouse management, growing associate frustration, and a need for tracking across the board. 

“What do I do?” was his question, and we talked at length about how to approach some of his problems, and we feel these same concepts will also apply for those of you in similar positions. 

How to Assess Warehouse

1. Understand the Warehouse Operations

You need to take the time to thoroughly understand the intricacies of warehouse operations, and familiarize yourself with the layout, storage systems, inventory management processes, and order fulfillment procedures. 

There may not be any of these systems currently in place and that’s okay, but you need to know exactly what you are working with. This foundational knowledge will enable you to make informed decisions, identify areas for improvement, and communicate with your team.

2. Build Relationships with Your Team NOW

A strong process carries little value until your team understands it, and that willingness from them needs to be earned by you. You have to take the time to get to know your team members individually, understand their strengths and areas for development, and provide them with the necessary support and guidance. 

3. Develop Clear Standard Operating Procedures

Create clear and detailed standard operating procedures (SOPs) for various warehouse processes. SOPs provide a consistent framework for executing work and creates a model of expectations that everyone can understand. 


More importantly, to develop SOPs for your warehouse requires the ability to improve and change processes over time, and not become rigid in your mindset,

4. Foster Continuous Improvement

Help your team members to recognize the value of identifying inefficiencies, suggesting innovative ideas, and participating in problem-solving initiatives. Your team is closest to the day-in and day-out of the work, put it to use.

5. Prioritize Safety and Training

Safety should be a top priority in your warehouse operations, but not merely for the sake of compliance. By emphasizing the value of safety for your team, the priority shifts from regulatory checkboxes to the safety of the individual worker.

6. Embrace Technology and Automation

The incorporation of technology adds efficiency to your entire operations and reduces the time lost to unnecessary labor. Your specific needs will vary, but an Inventory Management Software is a foundational element of your warehouse opertaions.

Once your foundation is in place, you can add more tools to your processes, like a Mobile Warehouse Solution to create barcodes, scan and move items, and even automate your picking process. 

The point of any added automation should be to reduce errors, save time, and allow you and your team to focus on the work that cannot be performed by the technology.

There's always room too improve in the warehouse
There’s always room too improve in the warehouse

SOME FAQs (Frequently Asked Questions)

Q: How can I manage seasonal demand fluctuations in my warehouse?

A: Seasonal demand fluctuations requires careful planning and preparation, but here are some strategies you can implement:

  • Analyze historical data from inventory reports to identify patterns in seasonal demand.
  • Work with suppliers ahead of time to ensure timely replenishment of stock during peak seasons.
  • Cross-train employees to handle increased workload during busy periods.
  • Optimize your warehouse layout to accommodate increased inventory and ensure efficient picking and packing processes.

Q: How can I improve warehouse picking accuracy?

A: Picking accuracy is crucial for customer satisfaction, order fulfillment, and accurate counts. Some things to consider:

  • Barcode scanning eliminates manual errors AND drastically reduces time spent picking.
  • Organize and label pick locations for fast identification.
  • Analyze picking data to find patterns for areas for improvement

Q: How can I optimize warehouse storage space utilization?

A: Maximizing your given space often cuts back costs and team member headaches. Some strategies to think about:

  • Utilize vertical space with tall shelving racks or even mezzanine levels.
  • Incorporating a first-in, first-out (FIFO) inventory management strategy prevents product obsolescence, and can reduce excess inventory costs.
  • Think Spaghetti: look at a top down view of your space, and draw the many “paths” taken by employees to identify possible layouts that can reduce overall travel time.
  • Find a warehouse management system (WMS) to optimize space use, and if needed, get expert training to maximize your onboarding.
Does your warehouse account for the needs of eCommerce?
Does your warehouse account for the needs of eCommerce?

Q: How do I plan for eCommerce considerations in the warehouse?

A: eCommerce is becoming essential to expanding net new revenue, but it requires an effective physical process, and a real-time digital hub. Here’s some thoughts on how to do that:

  • Allocate dedicated areas for ecommerce items for fast order fulfillment, and if needed, a separate picking and packing station for online orders.
  • Get a Multi-Cart to collect all your platform carts into one hub to speed up orders and fulfillment.
  • Build a returns management process for ecommerce orders, and designate space for inspecting, refurbishing, and restocking returned items. 
  • Integrate your warehouse system with shipping carriers to streamline the shipping processes, which also provides labels, package weighing, and shipping notifications.
  • Prioritize customer experience by ensuring accurate inventory availability on your ecommerce platform.

Q: How can I motivate and engage my warehouse team?

A: Motivating and engaging your warehouse team is essential for maintaining high productivity and job satisfaction. Here are some strategies to consider:

  • Recognize and reward individual and team achievements
  • Foster a positive work environment by promoting work-life balance, offering employee benefits, and organizing team-building activities.
  • Empower your team by involving them in decision-making processes and seeking their input on process improvements, and then actually put it to use.
  • Communicate the importance of their work and how it contributes to the overall success of the organization. This is so important!


If you’re a new Warehouse Operations Manager, or even plan on becoming one in the future, you play a significant role in driving the success of the business. You shape how the warehouse operates, how your team grows, and how the company earns its reputation.

Remember to stay adaptable, open to feedback, and committed to continuous learning. So, put these insights into action, lead with confidence, and take your warehouse operations to new heights of efficiency and success. We’re rooting for you!

If we can help in that journey, let us know and get started here