How to Automate Your Inventory

Given the pace of our society’s rapid technological advancement, the idea behind “business automation” often feels more akin to robots and AI than basic inventory processes, but the intent really is that simple: Automate those operational and oft-repeated tasks as much as possible. Think of how many repetitive steps your business takes on any given day in dealing with inventory, orders, and shippings. How much time–and money–could you save if you removed the human element from those tasks? These repetitive, manual efforts not only drain your resources but also introduce the risk of costly mistakes.

Automate… with what?

Automation sounds like a daunting prospect, but in the context of inventory management and order fulfillment, it can be more simple than you might imagine and it starts with integrating inventory management software. These straightforward solutions provide the starting point for your business’ inventory automation, from generating sales orders, providing stock alerts, or monitoring outbound shipments. But that’s only the beginning…

Your inventory management software provides your business the ability to integrate with e-commerce platforms, shipping carriers, and other fulfillment solutions, to streamline these critical functions and free up your team to focus on more strategic initiatives. Imagine the boost in efficiency and productivity when your systems automatically import orders, update inventory, generate shipping labels, and provide real-time tracking updates to your customers. It’s a win-win scenario that can transform your supply chain operations.

But the benefits of automation go far beyond just increased efficiency. By eliminating manual data entry and reducing the risk of human error, you’ll enjoy improved inventory accuracy and visibility, leading to better decision-making and reduced carrying costs. And as your customers receive their orders faster and with greater transparency, you’ll see a direct impact on their satisfaction and loyalty – a crucial competitive advantage in today’s crowded marketplace.

Automate… how?

So, where do you begin? Let’s walk through a step-by-step approach to automating your fulfillment and shipping processes:

1. Assess your current processes: The first step is to take a close look at your existing order fulfillment and shipping workflows. Identify the pain points and bottlenecks – where are your team members spending the most time and effort? What are the common sources of errors or delays? Understanding these pain points will help you prioritize the areas that would benefit most from automation.

2. Prioritize and start small: Rome wasn’t built in a day, and the same goes for your automation journey. Rather than trying to overhaul everything at once, start by automating the most time-consuming or error-prone tasks. This could include automating order processing, shipping label generation, or inventory updates. Implement these initial automations, measure the impact, and then gradually expand your efforts.

3. Integrate your systems: The key to unlocking the full potential of automation lies in implementing your inventory management software with other critical business systems. Connect it with your e-commerce platform to enable seamless order import and inventory synchronization. Integrate with your preferred shipping carriers to automate label creation and provide customers with real-time tracking updates. And don’t forget to explore integrations with warehouse management systems or third-party logistics providers to streamline your entire fulfillment workflow.

4. Optimize and expand: As you implement and refine your automated processes, continue to monitor their performance and identify areas for further optimization. Are there additional manual tasks you can eliminate? Can you leverage advanced analytics to gain deeper insights into your supply chain operations? Stay agile and be prepared to scale your automation efforts as your business grows and your needs evolve.

Automate… with who?

Now, let’s look into some of the specific integrations that can help you unlock the power of automation in your fulfillment and shipping operations:

E-commerce platform integrations: If you sell through online channels, integrating your inventory management software with platforms like Shopify, WooCommerce, or Magento can be a game-changer. These integrations enable automatic order import, real-time inventory updates, and seamless order processing and fulfillment. Say goodbye to manual data entry and hello to a frictionless, automated e-commerce experience.

Shipping carrier integrations: Coordinating with shipping carriers like FedEx, UPS, and USPS can be a tedious, time-consuming task. But with the right integrations, you can automate the entire process. Your inventory management software can automatically generate shipping labels, provide customers with tracking information, and even handle returns and exchanges – all without your team having to lift a finger.

Warehouse management and 3PL integrations: For businesses with more complex fulfillment operations, integrating your inventory management system with Mobile Warehouse Technology software (WMT) or third-party logistics (3PL) providers can be a game-changer. These integrations enable seamless inventory management, streamlined order processing, and optimized warehouse efficiency – freeing you up to focus on other critical aspects of your business.

By embracing these integrations and automating your fulfillment and shipping processes, you’ll not only improve efficiency and productivity but also enhance the overall customer experience. Imagine the delight of your customers when they receive their orders faster, with accurate tracking information and minimal hassle. This level of service can be a true differentiator in today’s competitive landscape, helping you stand out and build lasting loyalty.


Of course, the journey towards a fully automated supply chain doesn’t happen overnight. It’s a gradual process of assessment, prioritization, and continuous optimization. But by taking that first step and implementing even a few targeted automations, you’ll quickly see the transformative impact on your business.

So, what are you waiting for? It’s time to start embracing automation and leveraging the power of integrations to optimize your fulfillment and shipping operations. Your customers will thank you, your team will thank you, and your bottom line will thank you. Let’s get started!