How to Speed Up Manufacturing for SMBs

If you’re running a small or medium-sized manufacturing business, you know that efficient production is the key to profitability and growth, but those efficiencies are not always easy to create or uncover. For those owners and operators that need to improve their manufacturing processes, let’s explore some strategies to help you accelerate manufacturing at your SMB.

Having an agile and streamlined manufacturing process is critical for SMBs. It allows you to minimize costs, reduce inventory levels, increase throughput, and respond quickly to customer demands. An optimized process gives you a competitive advantage to grow your business profitably.

Implementing Value Stream Mapping

One of the most powerful approaches is adopting lean manufacturing techniques focused on eliminating waste and maximizing value-added activities. Start by value stream mapping your processes to identify any non-value-adding steps, inefficiencies, or bottlenecks. Value stream mapping is a lean manufacturing technique used to analyze and visualize the flow of materials and information required to bring a product or service to a customer.

The key steps in value stream mapping include:

  1. Identifying the specific product or product family to be mapped.
  2. Creating a current state map that diagrams every step involved in the process from receiving the customer order to delivering the product. This includes material flows, information flows, cycle times, changeover times, inventories, etc.
  3. By analyzing the current state map, you identify any non-value added activities, inefficiencies, bottlenecks, and areas of waste or overburden.
  4. A future state map is then created showing the ideal lean process flow with these wastes removed or minimized.
  5. An implementation plan lays out the specific kaizen activities and workflow redesigns required to achieve the future state.

Value stream mapping provides a powerful visual tool to see the entire production process and where time and resource wastes are occurring. It exposes opportunities for implementing lean techniques like continuous flow, pull systems, lot size reductions, and other improvements. This exercise can be repeated as needed to continually improve your manufacturing systems.

Leveraging Inventory Management Software and Barcoding

Beyond improving your manufacturing processes, having the right inventory management processes and software in place is crucial for streamlining operations. An integrated inventory and manufacturing solution provides visibility into stock levels, locations, and status across your entire facility and supply chain. These systems provide the necessary backbone to implement additional warehouse tools like Barcode Scanning and barcode printer technology, which eliminate manual entry errors while automating traceability of each inventory movement.

Many inventory management systems also include barcoded work order routing, allowing you to automatically build pick lists and distribute components straight to production lines through scanning. As units are produced, serialized barcodes can capture all the traceability data.

Beyond inventory control, manufacturing-focused businesses can also provide a B2B focused Sales Portal that optimizes inventory purchasing and replenishment based on your production schedule and forecasted demand. It synchronizes your supply levels with your make levels, while providing customers with 24hr access to your product line.

For SMBs, investing in a comprehensive barcoded inventory/manufacturing solution pays big dividends. It reduces labor costs through automated inventory transactions. It minimizes stockouts, overstock, and obsolescence issues. And it enhances inventory accuracy and turn rates.

Optimizing Plant Layout and Material Flow

Your facility layout can substantially impact efficiency. Consider cellular manufacturing where work cells are organized by product family. Arrange machinery, tools, and equipment to facilitate continuous flow with minimal handling or travel. Utilize point-of-use component stores and kitting areas to position materials exactly where they’re needed. 

Invest in upgraded material handling equipment like conveyor systems, automatic guided vehicles (AGVs), or mobile robotics to move items quickly. Leverage workflow analytics to uncover and resolve constraints, bottlenecks, or imbalances in your production lines.

Optimizing material and process flows reduces waste and lead times. Improving line balancing and minimizing travel/handling cuts costs. Effective layouts boost productivity, increase space utilization, and enhance workplace safety as well. For SMBs, these steps stretch your plant capacity and resources further.

Effective Production Planning and Scheduling

Accurate demand forecasting lets you coordinate materials and capacity more effectively. Sales and operations planning (S&OP) helps align your entire organization on realistic production targets. Apply advanced scheduling techniques like Theory of Constraints, load balancing, and production leveling.

Monitor and control WIP (work-in-process) levels closely. Too much leads to bloated inventory; too little causes starvation further down. Find that sweet spot! The right production planning and scheduling maximize asset utilization while responding to variability.

Proper scheduling is mission critical for SMB manufacturers with limited resources. It ensures on-time delivery, maximizes output, and optimizes capacity usage. Being able to meet demand, respond quickly to changes, and stay lean on WIP provides a huge competitive advantage.

Continuous Improvement Initiatives

Achieving and sustaining manufacturing excellence requires developing a culture centered around continuous improvement. This means constantly analyzing your processes, collecting data, and searching for ways to enhance efficiency, quality, and productivity.

A powerful way to drive rapid improvements is through kaizen events. These are intensive sessions where a focused team works to overhaul a specific process or workflow over the course of several days. By intently analyzing and rethinking the current approach, steps can be combined, redundancies eliminated, and new streamlined methods implemented quickly.

Kaizen blitz takes this one step further by targeting very specific work areas, product lines, or problem processes for hyper-focused bursts of improvement effort over an even shorter timeframe. These concentrated events promote out-of-the-box thinking to solve persistent bottlenecks or inefficiencies.

However, continuous improvement can’t be achieved by a few teams or initiatives alone. It requires engaging your entire workforce to identify issues and opportunities, while also finding third-party Inventory Experts as needed to provide the outside knowledge base that your organization may be missing. Bringing together employee ability and outside resources empowers your frontline staff to drive innovation from within and creates a culture that actually values each member.

For smaller manufacturers, tapping into this tribal knowledge is invaluable. With potentially tighter budgets and skilled labor constraints than larger competitors, you need to maximize the creative thinking of your workforce. An engaged culture of continuous improvement leverages your employees’ insights to keep streamlining processes, reducing costs, and enhancing quality over time.


Accelerating manufacturing processes for an SMB requires a multi-pronged approach. Leverage lean fundamentals to drive out waste. Judiciously apply affordable technologies and automation to increase production capacity. Optimize layouts, material handling, and physical flows. Implement sophisticated scheduling and planning. Engage your team in rapid continuous improvement efforts.  

With strategic investments, strong leadership, and an empowered workforce, you can dramatically speed up manufacturing at your SMB. The gains from these best practices show up in reduced costs, increased output, enhanced quality, and improved customer responsiveness – all providing that competitive edge to succeed and grow.

How to Create an Effective Inventory Management Process for SMBs

For small and medium-sized businesses dealing with physical product inventory, having an effective inventory management process is necessary for long term success. Inventory ties up significant capital, and mismanaging it can lead to stockouts, overstocking, and a hit to your bottom line. Not sure how to create better processes for your inventory? Then this article is made just for you.

Essential Steps for Building an Inventory Process

At the core of any good inventory management system are accurate records, as you need to know exactly what products you have on hand, where they are located, and in what condition. Implementing a robust record-keeping system with unique product identifiers and descriptive data is step one. While some businesses may start this process with spreadsheets, the sooner your business can transition into an Inventory Management Software, the more accurate your records will be, and the more technological solutions will become available to your business.

Next, you need to incorporate Cycle counting, where you regularly count a subset of inventory and reconcile records. Cycle counting is essential for maintaining accuracy over time, while also providing the ability to count different locations or item groupings as needed.

Forecasting future demand is another important component. By anticipating sales patterns and customer orders, you can ensure you have enough stock to meet needs without overbuying. Look at historical data, market trends, and any planned promotions that could impact demand.

With good data, you can then optimize stock levels by categorizing products based on importance, cost, and sales velocity. Fast-moving A items may need higher stock levels, while slow C items can be reduced. The goal is to hold just enough inventory to meet demands without excessive overstocking.

Finally, integrate your inventory data with accounting, sales, purchasing, and production systems. Having a single centralized view of all operations streamlines decision-making and allows for a holistic perspective of your organization.

Streamlining Warehouse Operations  

For businesses with a warehouse component, you’ll want processes that maximize efficiency for receiving, putaway, picking, packing, and shipping. Having defined workflows with checkpoints, whether physical or digital, helps maintain inventory accuracy and order fulfillment rates.

Implementing barcode scanning is a worthwhile investment. Barcoding products, locations, and handling units makes everything scannable for faster, error-free transactions. It integrates seamlessly with most inventory management software.

Optimize your layout and pick paths with techniques like zone picking, where pickers are assigned to specific areas to minimize travel time. Slotting products based on velocity aids in dense but logical positioning. Space utilization, organization, and orderly put away/picking flows keep things running smoothly.

Inventory Valuation and Cost Management

How you value inventory on your books significantly impacts profitability and taxes. Most businesses use FIFO (first-in, first-out) or weighted average cost methods, which account for newer higher costs. LIFO (last-in, first-out) is another option that assumes your oldest costs first – often preferable when costs are rising over time.

Choose a method that reflects your specific circumstances regarding purchase prices and aligns with your goals for cost of goods sold and tax strategies. Inventory valuation is complex, so consulting your accountant is highly recommended.

Knowing your true inventory carrying costs is also critical. In addition to purchasing costs, factor in storage, labor, spoilage/shrinkage, insurance, taxes, and money tied up that can’t be invested elsewhere. Having a handle on these numbers allows you to make smart decisions around pricing, turnover, and open to buy.

Inventory Management Software Solutions

We’ve already touched on the value of a software solution, but the benefits are too good to ignore. Using dedicated inventory management software provides a centralized system to implement all of the above processes and best practices. Solutions today offer a wide array of features – inventory control, order management, barcoding/scanning, warehouse management, manufacturing support, reporting/analytics, and integration with accounting and ecommerce platforms.

When evaluating software, map out your current and desired capabilities – locations, users, sales channels, manufacturing needs, barcoding requirements, integration with accounting or backend systems, etc. Prioritize your must-haves versus nice-to-haves. And explore each solution’s costing structure, whether based on users, orders, inventory records, or revenue bands.

With so many choices, finding the right inventory software fit takes some due diligence. But it’s well worth the investment for the efficiency gains, inventory visibility, and data-driven decision-making it enables.

Best Practices and Tips  

No matter what processes and tools you put in place, a continuous improvement mindset is required, which includes regularly reviewing and optimizing your inventory management approach as your business needs change and new techniques emerge.

A significant factor in this improvement relies on properly training and updating your team on best practices, procedures, and software usage. This training should include Inventory Training to help standardize processes and expectations across the team. Your staff need to understand the rationale behind changes and how to properly follow updated procedures.

Additionally, establish key performance indicators (KPIs) to measure inventory performance over time – turnover rates, carrying costs, stockouts, days inventory outstanding, and more. Use this data to identify areas for further process improvement. BUT, make sure the KPIs have rationale behind their implementation to prevent unrealistic goals or unnecessary metric tracking.


For product-based SMBs, having the right systems and processes in place to manage inventory is a business-critical necessity. An optimized inventory management approach saves you money, improves operational efficiency, and enhances customer service.  

Start by ensuring accurate inventory records, demand forecasting, stock level optimization, and system integration. Streamline warehousing flows and leverage smart technologies. Understand your inventory valuation and carrying costs. And invest in dedicated inventory management software tailored to your evolving business needs.

With some upfront effort, you can create an inventory process that delivers powerful insight into your stock status and provides the agility to make adjustments that maximize sales and profitability over time. Well-managed inventory frees up working capital and gives you a competitive advantage.

For those businesses that need to take their inventory management to the next level, but don’t know where to start… start right here.

Safeguarding Your Inventory Data

For SMBs dealing with inventory, whether in a warehouse or as part of a manufacturing operation, your inventory data is like gold. It’s a valuable asset that represents your stock levels, product movements, and ultimately, your bottom line. Protecting this data from threats like theft, errors, and cyber-attacks is crucial for maintaining operational efficiency, profitability, and customer satisfaction.

However, SMBs also face unique challenges when it comes to safeguarding their inventory data. Limited resources, including budgets and personnel, can make it difficult to implement robust security measures. Additionally, the complexity of supply chains and the ever-evolving cyber threat landscape can leave SMBs feeling overwhelmed and vulnerable.

But fear not! We’re going to cover the essential strategies and best practices to protect your inventory data, ensuring the accuracy and integrity of your most valuable asset. Let’s dive in!

Inventory Data Security Fundamentals

The first line of defense in protecting your inventory data is to establish a solid foundation of security measures, both physical and digital.

Physical Security Measures:

Access Controls: Implement robust access control systems, such as locks, key cards, or biometrics, to restrict unauthorized entry into your warehouse or inventory storage areas.

Surveillance Systems: Install cameras and motion detectors to monitor activities within your facilities, deterring and detecting potential threats.

Employee Training and Protocols: Educate your staff on proper security protocols, including access control procedures, incident reporting, and handling of sensitive inventory data. This can also include proper Inventory Training to ensure that inventory data is handled properly in daily operations.

Cybersecurity Measures:

Firewalls and Network Security: Implement strong firewalls and network security measures to protect your inventory management systems and data from cyber threats.

Data Encryption: Encrypt your inventory data, both in transit and at rest, to prevent unauthorized access and data breaches.

Access Controls and Authentication: Implement robust access controls and multi-factor authentication for your inventory management systems, limiting access only to authorized personnel.

Data Backup and Disaster Recovery:

Regular Data Backups: Establish a routine for backing up your inventory data regularly, ensuring you have a recent copy in case of data loss or corruption.

Off-site Storage and Redundancy: Store backup data at a secure off-site location and maintain redundant copies to protect against natural disasters or other catastrophic events.

Disaster Recovery Planning: Develop a comprehensive disaster recovery plan that outlines the steps to restore your inventory data and operations in the event of a major incident.

Mitigating Inventory Shrinkage

Inventory shrinkage, whether caused by theft, mishandling, or administrative errors, can severely impact your bottom line and data accuracy. Implementing the following strategies can help you detect and prevent inventory losses:

Cycle Counting and Auditing: Regularly conduct cycle counts and audits to reconcile physical inventory levels with your recorded data, identifying and addressing discrepancies promptly.

RFID and Barcode Tracking: Invest in Radio Frequency Identification (RFID) or Barcode Tracking Systems to accurately monitor the movement and location of your inventory items, reducing the risk of misplacement or loss.

Employee Training and Accountability: Train your staff on proper inventory handling procedures, and implement accountability measures, such as surveillance and random audits, to discourage theft or mishandling.

Achieving Real-Time Inventory Visibility

Maintaining constant visibility into your inventory levels and movements is important for making informed decisions and maintaining operational efficiency. By implementing the following technologies, you can enhance the accuracy and security of your inventory data:

Barcode Scanning and RFID: As previously illustrated, barcode scanning or RFID systems can automatically capture and update inventory data as items move through your supply chain, reducing the risk of manual errors, while also providing historical data to make informed decisions.

Internet of Things (IoT) Sensors and Monitoring: Implement IoT sensors and monitoring systems to track environmental conditions, such as temperature and humidity, which can impact inventory quality and integrity.

Integration with Inventory Management Software: Integrate your inventory tracking systems with robust Inventory Management Software, enabling real-time data updates, automated reordering, and centralized visibility across your operations.

Securing the Supply Chain

For businesses that rely on complex supply chains, ensuring the security and integrity of inventory data extends beyond the four walls of your warehouse or manufacturing facility. Consider implementing the following strategies to protect your data throughout the entire supply chain:

Vendor Vetting and Supplier Risk Management: Thoroughly vet and assess potential suppliers and vendors, ensuring they have adequate security measures in place to protect your inventory data and prevent breaches.

Transportation Security Measures: Work with reputable logistics providers and implement security measures, such as tamper-evident seals, GPS tracking, and driver authentication, to protect your inventory during transportation.

Supply Chain Visibility Solutions: Invest in supply chain visibility solutions, such as track-and-trace systems, that provide end-to-end visibility into the movement and handling of your inventory, enabling timely detection of issues or discrepancies.

Data Sharing and Collaboration: Foster open communication and secure data sharing with your supply chain partners, enabling better coordination, risk mitigation, and timely responses to potential threats or disruptions.

Inventory Data Governance

Establishing robust data governance policies and procedures is essential for maintaining the integrity, consistency, and security of your inventory data. Consider implementing the following measures:

Data Governance Policies and Procedures: Develop and enforce comprehensive data governance policies that outline roles, responsibilities, and protocols for handling inventory data throughout its lifecycle.

Access Controls and User Permissions: Implement granular access controls and user permissions, ensuring that only authorized personnel can view, modify, or delete sensitive inventory data.

Data Entry Protocols and Validation Rules: Establish clear data entry protocols and validation rules to minimize human errors and ensure data consistency across your systems and processes.

Auditing Processes and Data Quality Checks: Regularly audit your inventory data and conduct data quality checks to identify and resolve any inconsistencies or anomalies.

Employee Training: Provide ongoing training to your staff on data governance policies, best practices for data handling, and the importance of maintaining accurate and secure inventory data.


Protecting your inventory data is a critical task for any SMB dealing with warehouses, inventory, or manufacturing operations. By implementing the strategies outlined in this guide, you can safeguard your valuable data assets from threats like theft, errors, and cyber-attacks, ensuring the accuracy and integrity of your inventory information.

Remember, data security is an ongoing effort that requires vigilance, continuous improvement, and a commitment from all levels of your organization. Regularly review and update your security measures, stay informed about emerging threats and best practices, and foster a culture of data responsibility among your employees.

With the right strategies and mindset, you can rest assured that your inventory data is protected, enabling you to focus on growing your business, streamlining operations, and delivering exceptional products and services to your customers.

When to Expand Operations for Growing SMBs

As a small or medium business owner, few things are as exciting—and daunting—as experiencing rapid growth. On one hand, increasing sales and demand are the signs of a successful venture. But on the other hand, that success can quickly lead to operations being stretched thin as you try to keep up.

Whether you’re running a warehouse, managing inventory for a retail operation, or overseeing a manufacturing facility, one of the biggest challenges can be determining when it’s time to bite the bullet and expand your physical operations. Leave it too long and you risk disappointing customers, overworking employees, and missing out on opportunities. But expand too soon and you could be saddled with unnecessary costs that strain your finances.

So how can you find that sustainable sweet spot for scaling up? Here are some key areas to evaluate as your business starts outgrowing its current operational footprint.

Warehouse Space Constraints

For businesses that rely on a warehouse for storage and distribution, running out of space is often one of the first bottlenecks encountered during periods of growth. If you’re constantly struggling to find homes for incoming stock, or your aisles are so clogged with inventory that it’s becoming difficult to maneuver forklifts and other equipment, it’s likely time to start exploring an expansion.

Another warning sign? Looking at your warehouse’s layout and realizing just how inefficiently that space is being used. Overflowing storage areas, haphazard staging zones, and a disorganized flow of goods can severely hamper productivity when operating at capacity. This is a good opportunity to take a holistic look at your space utilization and identify opportunities to expand or move to a more suitably laid-out facility.

Short-Term Fix

If you’re bursting at the seams in your current warehouse, consider renting temporary overflow storage space or explore trailer pooling options. Reslot pick locations for high-velocity SKUs to prime areas. Incorporate Mobile Warehouse Scanners to maximize space utilization while also reducing order fulfillment times.

Long-Term Solution

Ultimately, a facility move or expansion may be required once short-term fixes reach their limits. Develop a multi-year roadmap by modeling various growth trajectories and their space needs. Explore options like building an addition, leasing a larger warehouse, or implementing a multi-site distribution network as you grow.

Manufacturing Capacity Limitations  

If your business has a manufacturing component, there’s a good chance your production capacity will eventually become a limiting factor as sales ramp up. When your team is consistently operating at maximum output, with orders being backlogged and customers waiting longer than expected, it may be time to invest in additional manufacturing capacity.

This could mean bringing in new manufacturing equipment to supplement your existing lines. Or, if your space is too constrained to accommodate more machinery, it might require moving to a larger facility outfitted for increased production volumes. Be sure to carefully evaluate not just your current order volumes, but projected future demand over the next few years to avoid outgrowing a new setup too quickly.

Short-Term Fix

Pinch hits like scheduling overtime production shifts, outsourcing some manufacturing runs, or tweaking line layouts to debottleneck can provide temporary capacity relief. Maintenance and equipment upgrade projects can eke out extra throughput too.

Long-Term Solution

At some point, new production lines or a plant expansion/relocation will likely be required, and advanced manufacturing tech like robotics could be a longer-term investment. Incorporate an ERP with Manufacturing Capabilities to both manage supply chain and create streamlined production processes.

Inventory Management Challenges

For businesses focused on retail operations with physical inventory, there are few bigger red flags than safety stock levels being routinely depleted. When you’re constantly struggling to keep premium sellers or crucial components in stock, it disrupts your ability to serve customers and slams the brakes on your growth momentum.

Difficulty locating specific items within your inventory due to overcrowding or a lack of organized storage is another sign that it’s time to reassess your inventory management approach. As is seeing your inventory carrying costs steadily climbing from tying up too much working capital in excess stock you’re struggling to move.

In these situations, it’s wise to step back and reevaluate ordering processes, vendor relationships, and even product lines before simply expanding your storage footprint. But if those problems persist after optimizing other areas of your inventory operations, securing additional warehouse space may be the solution.

Short-Term Fix

Focus efforts on inventory optimization strategies like ABC analysis, cycle counting audit programs, and revising replenishment formulas for critical SKUs. You can often achieve quick wins by purging obsolete inventory taking up prime spaces.

Long-Term Solution

Commit to deploying best-of-breed inventory management technologies and processes, but incorporate additional Ecommerce Hubs that provide additional sales channels while keeping inventory counts connected in real time.

Staffing Needs for Growth

Of course, physical space and inventory aren’t the only constraints growing SMBs face. Oftentimes, they simply run out of human capacity in terms of staffing for warehousing, manufacturing, sales, customer service, and other core operations. This is especially true if you’re sticking with the same staffing levels you had during leaner times.

There’s no universal metric for determining when to hire additional hands to support your expanding business. But if you’re having to turn down orders or opportunities due to existing employees being overwhelmed, or if quality and productivity are suffering from overworked teams, it’s definitely time to start recruiting.

Make sure to think holistically about current and projected staffing needs across all of your operational areas. Don’t just look at headcounts for warehousing or manufacturing, but also support roles like inventory management, maintenance, quality control, and leadership positions that will be crucial for sustaining growth long-term.

Short-Term Fix

Bring in temporary contractors or gig workers to handle demand spikes. Explore productivity measures like labor standards analysis, incentive pay programs, workflow improvements, and cross-training efforts. Outsource non-core tasks and leverage staffing agencies.

Long-Term Solution

Develop robust workforce planning models based on your projected growth trajectory, and then properly invest in recruiting and keeping employees properly trained. Inventory Training not only provides best practices, but greatly reduces down time and human error.

Cost-Benefit Analysis of Operational Expansion 

Whichever specific areas of operations are pushing your SMB toward its limits, the ultimate decision on whether and how to expand will likely hinge on a cost-benefit analysis. On one side of the equation are the projected revenue gains and other benefits you’d reap from increased capacity. Maybe you’d be able to take on more clients, shorten order lead times, or even break into new markets or product categories that were previously inaccessible.

But you have to weigh those potential returns against the investments required to facilitate operational expansion. For manufacturing, that could mean spending on new equipment, equipment installation, and possibly re-configuring existing floor space. With warehousing, it might involve build-out costs to upfit a new facility, relocating inventory, and updating logistics and materials handling processes.

There are also the ongoing operational expense increases to factor in, like higher utility bills, additional staff costs, maintenance for new equipment or facilities, and so on. And finally, think about the competitive landscape—will expanding enable you to leapfrog rivals and boost your market positioning and pricing power in a way that justifies the costs?

Stepping through a comprehensive financial model that accounts for all of these variables is crucial for determining whether the numbers make sense to move forward with an operational expansion. It’s an intricate analysis, but one that’s essential for ensuring your growth trajectory isn’t derailed by premature overextension.

The Bottom Line on Scaling Up Operations

At the end of the day, there’s no one-size-fits-all answer for when it’s time to pull the trigger on expanding your SMB’s operational footprint. Signs like constrained warehouse space, maxed-out manufacturing capacity, perpetual inventory shortages, and overworked staff are usually powerful indicators that it’s time to start exploring options.

But determining the right solution—along with properly timing and scaling that investment—requires careful planning and analysis. By keeping a close eye on your operational metrics, listening to employee and customer feedback, and developing a strong financial model, you can put your SMB on the path towards sustainable, profitable growth.

Inventory Management Challenges and Solutions for SMBs

For SMB owners and operators, effective inventory management is the critical component to your company’s success. Inventory issues can impact everything from fulfilling customer orders to managing cash flow effectively. In this article, we’ll explore some of the most common inventory challenges faced by SMBs and provide practical solutions to help you overcome them. Let’s get to it!

Inconsistent Tracking

NO surprise, one of the biggest challenges SMBs often face is inconsistent inventory tracking methods. Many businesses still rely on manual processes like spreadsheets or paper-based systems, which are prone to errors, redundancies, and wasted time. These inconsistencies can lead to inaccurate data, stockouts, and dissatisfied customers.

To address this challenge, SMBs should consider implementing a centralized, inventory management system. Such a system automates tracking across all locations, providing real-time visibility into stock levels and movements. This not only improves accuracy but also saves time and reduces the risk of human error. Our number one recommendation is Fishbowl for its ability to be customized to the needs of a wide range of industries and businesses.

Warehouse Inefficiencies

For SMBs with physical warehouses, managing processes like receiving, putaway, picking, packing, and shipping can be labor-intensive and inefficient without the right systems in place. Disorganized warehouse operations can lead to delayed shipments, incorrect orders, and increased labor costs.

To streamline warehouse operations, SMBs should leverage the Mobile Warehouse Management tool within their inventory management software. These tools allow you to optimize warehouse layout, automate workflows, and maximize space utilization. This tool will also allow a business to properly implement 2D barcode scanning that will further improve accuracy and efficiency during tasks like putaway, order picking, and even pallet management.

Inaccurate Data

Accurate inventory data is essential for SMBs to make informed decisions about purchasing, production, and sales, because without a clear understanding of what inventory you have on hand, it’s nearly impossible to effectively manage stock levels and meet customer demand.

Regular cycle counting, where you audit a portion of your inventory on a predetermined schedule, is a critical process for maintaining accurate data. Many inventory management systems include cycle counting features to simplify this task. Frequent cycle counts, combined with real-time updates from your software, ensure you have a reliable picture of your inventory at all times.

For businesses that need a digital storefront or Sales Portal, a proper solution will not only provide customers with online order access, but also integrate with your inventory solution to keep counts accurate and cut back on time lost to manual data entry.

Changing Demand

Customer demand is constantly fluctuating, making it challenging for SMBs to maintain optimal stock levels. Overstocking can tie up valuable capital and lead to obsolete inventory, while understocking can result in lost sales and dissatisfied customers.

To address this challenge, SMBs should take advantage of the demand forecasting tools offered by many inventory management systems. These tools analyze sales data and trends to predict future demand, allowing you to adjust stock levels accordingly. Additionally, setting appropriate reorder points and safety stock levels can help ensure you have enough inventory to meet customer needs without overstocking.

An additional–and oft overlooked–resource is utilizing your historical data to generate reports to fit your industry and business specific needs. These reports can range from customer histories, stock level reports, or even Custom Third-Party Reports.

Limited Visibility

When inventory is difficult to locate within a warehouse, it can cause delays, incomplete shipments, and poor customer experiences. Limited visibility into inventory locations and movements is a common issue for SMBs, particularly those with larger or multiple warehouse facilities.

Implementing a robust inventory management system with multi-location tracking capabilities is essential for SMBs in this situation, hence our Fishbowl recommendation. These systems allow you to track inventory down to the bin or shelf level, providing real-time visibility into stock locations and movements. Additionally, this is where your Mobile Warehouse toolset can provide barcode scanning to further improve visibility and accuracy during warehouse operations.

Preventive Control for Special Inventory

Some types of inventory, such as perishable goods, fragile equipment, or high-value items, require special handling and storage conditions. Without proper preventive control measures in place, SMBs risk inventory loss, damage, or obsolescence.

To manage these types of inventory, SMBs should implement stock control systems within their inventory management software. These systems allow you to categorize and track special inventory, set alerts for expiration dates or maintenance schedules, and implement specific storage and handling procedures. Additionally, regular audits and cycle counts are essential for monitoring and preventing issues with these inventory types.

Supply Chain Disruptions

We all operate in a global economy, and supply chain disruptions are becoming increasingly common. Factors such as natural disasters, geopolitical events, or material shortages can impact the availability and lead times of inventory for SMBs.

To mitigate the impact of supply chain disruptions, SMBs should closely monitor supplier performance metrics like shipment errors, damaged goods, and missed delivery appointments. This data can help identify potential issues and inform decisions about diversifying suppliers, adjusting safety stock levels, or implementing contingency plans.

Multi-Location Inventory Management

As SMBs grow and expand, managing inventory across multiple warehouses or locations becomes increasingly challenging. Without a centralized system, it’s easy for stock levels and movements to become disjointed, leading to inefficiencies and potential stockouts.

Implementing an inventory management system with robust multi-location tracking capabilities is essential for SMBs in this situation. These systems provide a centralized view of inventory across all locations, allowing you to easily transfer stock, manage replenishment, and maintain accurate data. Additionally, many systems offer advanced features like warehouse transfer management and inter-branch logistics support.

Outsourcing Expertise

Implementing and maintaining an effective inventory management system can be a complex undertaking, particularly for SMBs with limited resources or technical expertise. Attempting to navigate these systems without proper training or support can lead to frustration, inefficiencies, and underutilization of critical features.

To address this challenge, SMBs should consider outsourcing to an Inventory Management Expert. These professionals can guide your implementation, provide hands-on training for staff, and offer ongoing support to ensure you’re following best practices and fully leveraging your system’s capabilities.


By addressing these common inventory management challenges, SMBs can improve operational efficiency, reduce costs, and ultimately provide better service to their customers. Investing in the right inventory management strategies and technology solutions is essential for staying competitive and positioning your business for long-term success.

Integrating B2B E-Commerce: Overcoming Operational Challenges

As ecommerce continues to transform the way businesses purchase products and services, B2B companies are increasingly recognizing the need to integrate their offerings into online sales channels. However, transitioning a traditional B2B business model to an operational e-commerce platform comes with its own unique set of operational complexities. 

From managing complex pricing structures to handling bulk orders and optimizing logistics, B2B e-commerce introduces a new layer of challenges that companies must address to achieve scalable success. In this article, we’ll explore key operational hurdles and provide practical strategies to help your B2B business seamlessly integrate its products into an e-commerce offering.

Handling Bulk Orders and Large Transaction Volumes

Another hallmark of B2B sales is the tendency for customers to place larger, less frequent orders. This poses unique challenges when it comes to order processing, inventory management, and fulfillment. Imagine a scenario where a major manufacturing client places a $50,000 order for specialty tools – your e-commerce platform needs to be able to handle that level of transaction volume seamlessly.

To tackle this, B2B companies should leverage enterprise resource planning (ERP) systems that can seamlessly integrate with their e-commerce platform. ERP solutions like SAP, Oracle, and Fishbowl offer robust order management capabilities that can automate everything from credit checks to shipping logistics. By synchronizing inventory data, order details, and customer information across your ERP and e-commerce systems, you can ensure a frictionless purchasing experience for your B2B buyers.

Uline, a leading distributor of shipping, industrial, and packaging supplies, has seen great success with this approach. By integrating its ERP system with its Magento-powered e-commerce store, Uline was able to streamline the order fulfillment process, reducing errors and processing times. As a result, the company has experienced a 20% increase in online sales and a 12% improvement in customer satisfaction scores.

How can your business follow a similar model? Incorporating the order management capabilities of Fishbowl with a dedicated B2B Sales Portal not only provides constant access for your customers, it’s tied directly to your inventory to keep orders and counts accurate.

Managing Complex Pricing Structures

One of the hallmarks of the B2B sales landscape is the intricate nature of pricing models. Volume discounts, negotiated contract terms, and highly customized pricing structures are common in the B2B world – but they can create headaches when trying to translate these nuances to an e-commerce platform.

To overcome this challenge, B2B companies need flexible, rules-based pricing engines that can dynamically adjust prices based on factors like order quantities, customer-specific agreements, and even real-time market conditions. Advanced e-commerce platforms like Magento and Salesforce Commerce Cloud offer robust pricing capabilities that can help you map your complex B2B pricing models into a user-friendly online shopping experience.

Take the example of Grainger, a leading distributor of MRO (maintenance, repair, and operations) products. By implementing a sophisticated pricing engine, Grainger was able to offer its B2B customers personalized discounts, tiered pricing tiers, and even real-time quotes – all within its e-commerce storefront. This level of pricing flexibility and transparency helped Grainger increase online conversions by 28% and achieve a 15% boost in average order value.

How can your business copy this success? Make use of pricing rules and terms within your Fishbowl ERP. It provides similar feature sets and significant savings when compared to other pricing engines.

Streamlining Logistics and Inventory Management

The complexities of B2B product offerings also extend to the realm of logistics and inventory management. Unlike consumer products, many B2B items have longer lead times, specialized packaging requirements, or unique shipping needs. Keeping track of these variables across multiple sales channels can quickly become an operational nightmare.

To combat this, B2B companies should invest in integrated logistics and transportation management systems that provide real-time visibility into inventory levels, delivery statuses, and shipping costs. For large enterprises, solutions like HighJump, BluJay, and Manhattan Associates can help you maintain a single, accurate view of your product availability and fulfill orders with speed and precision.

For Small and Medium-sized businesses, integrating with the available shipping plugins from ShipStation, Shippo, or even directly with FedEx and UPS can provide similar functionality.

By incorporating these types of solutions with your centralized inventory management system, your organization can ensure its e-commerce platform always displays accurate product quantities, even for items with lengthy production cycles. This, coupled with automated shipping integrations, allow on-time delivery rate for its online orders – a critical metric for its demanding B2B customers.

Maintaining Strong Customer Support and Communication

While optimizing operational efficiency is crucial, B2B e-commerce also requires a strong focus on customer experience. B2B buyers often have unique needs, from custom order requirements to post-purchase support. Ensuring seamless communication and dedicated support is key to building long-term relationships and driving repeat business.

Leading B2B e-commerce platforms like Salesforce Commerce Cloud and BigCommerce offer integrated customer service tools that allow you to provide a high-touch experience. Features like self-service portals, chatbots, and order status updates can empower your customers to easily track deliveries, manage their accounts, and get the assistance they need – all without taxing your support team.

Additionally, new Multi-Cart integrations allow your B2B business to incorporate many online carts to both widen sales channels and keep order management streamlined, providing opportunities to reach more customers and keep their orders accurate.

Overcoming the Challenges, Unlocking the Opportunities

The road to successful B2B e-commerce is paved with operational challenges, but the potential rewards are well worth the effort. By addressing complexities around pricing, order management, logistics, and customer support, B2B companies can unlock the power of online sales channels and deliver a frictionless purchasing experience for their clients.

Through a combination of advanced technologies, streamlined processes, and a relentless focus on customer experience, your B2B business can scale its e-commerce operations and achieve sustainable growth. So, what are you waiting for? It’s time to take your B2B offering to the digital forefront.

How to Automate Your Inventory

Given the pace of our society’s rapid technological advancement, the idea behind “business automation” often feels more akin to robots and AI than basic inventory processes, but the intent really is that simple: Automate those operational and oft-repeated tasks as much as possible. Think of how many repetitive steps your business takes on any given day in dealing with inventory, orders, and shippings. How much time–and money–could you save if you removed the human element from those tasks? These repetitive, manual efforts not only drain your resources but also introduce the risk of costly mistakes.

Automate… with what?

Automation sounds like a daunting prospect, but in the context of inventory management and order fulfillment, it can be more simple than you might imagine and it starts with integrating inventory management software. These straightforward solutions provide the starting point for your business’ inventory automation, from generating sales orders, providing stock alerts, or monitoring outbound shipments. But that’s only the beginning…

Your inventory management software provides your business the ability to integrate with e-commerce platforms, shipping carriers, and other fulfillment solutions, to streamline these critical functions and free up your team to focus on more strategic initiatives. Imagine the boost in efficiency and productivity when your systems automatically import orders, update inventory, generate shipping labels, and provide real-time tracking updates to your customers. It’s a win-win scenario that can transform your supply chain operations.

But the benefits of automation go far beyond just increased efficiency. By eliminating manual data entry and reducing the risk of human error, you’ll enjoy improved inventory accuracy and visibility, leading to better decision-making and reduced carrying costs. And as your customers receive their orders faster and with greater transparency, you’ll see a direct impact on their satisfaction and loyalty – a crucial competitive advantage in today’s crowded marketplace.

Automate… how?

So, where do you begin? Let’s walk through a step-by-step approach to automating your fulfillment and shipping processes:

1. Assess your current processes: The first step is to take a close look at your existing order fulfillment and shipping workflows. Identify the pain points and bottlenecks – where are your team members spending the most time and effort? What are the common sources of errors or delays? Understanding these pain points will help you prioritize the areas that would benefit most from automation.

2. Prioritize and start small: Rome wasn’t built in a day, and the same goes for your automation journey. Rather than trying to overhaul everything at once, start by automating the most time-consuming or error-prone tasks. This could include automating order processing, shipping label generation, or inventory updates. Implement these initial automations, measure the impact, and then gradually expand your efforts.

3. Integrate your systems: The key to unlocking the full potential of automation lies in implementing your inventory management software with other critical business systems. Connect it with your e-commerce platform to enable seamless order import and inventory synchronization. Integrate with your preferred shipping carriers to automate label creation and provide customers with real-time tracking updates. And don’t forget to explore integrations with warehouse management systems or third-party logistics providers to streamline your entire fulfillment workflow.

4. Optimize and expand: As you implement and refine your automated processes, continue to monitor their performance and identify areas for further optimization. Are there additional manual tasks you can eliminate? Can you leverage advanced analytics to gain deeper insights into your supply chain operations? Stay agile and be prepared to scale your automation efforts as your business grows and your needs evolve.

Automate… with who?

Now, let’s look into some of the specific integrations that can help you unlock the power of automation in your fulfillment and shipping operations:

E-commerce platform integrations: If you sell through online channels, integrating your inventory management software with platforms like Shopify, WooCommerce, or Magento can be a game-changer. These integrations enable automatic order import, real-time inventory updates, and seamless order processing and fulfillment. Say goodbye to manual data entry and hello to a frictionless, automated e-commerce experience.

Shipping carrier integrations: Coordinating with shipping carriers like FedEx, UPS, and USPS can be a tedious, time-consuming task. But with the right integrations, you can automate the entire process. Your inventory management software can automatically generate shipping labels, provide customers with tracking information, and even handle returns and exchanges – all without your team having to lift a finger.

Warehouse management and 3PL integrations: For businesses with more complex fulfillment operations, integrating your inventory management system with Mobile Warehouse Technology software (WMT) or third-party logistics (3PL) providers can be a game-changer. These integrations enable seamless inventory management, streamlined order processing, and optimized warehouse efficiency – freeing you up to focus on other critical aspects of your business.

By embracing these integrations and automating your fulfillment and shipping processes, you’ll not only improve efficiency and productivity but also enhance the overall customer experience. Imagine the delight of your customers when they receive their orders faster, with accurate tracking information and minimal hassle. This level of service can be a true differentiator in today’s competitive landscape, helping you stand out and build lasting loyalty.


Of course, the journey towards a fully automated supply chain doesn’t happen overnight. It’s a gradual process of assessment, prioritization, and continuous optimization. But by taking that first step and implementing even a few targeted automations, you’ll quickly see the transformative impact on your business.

So, what are you waiting for? It’s time to start embracing automation and leveraging the power of integrations to optimize your fulfillment and shipping operations. Your customers will thank you, your team will thank you, and your bottom line will thank you. Let’s get started!

Scaling with Inventory: Fishbowl for Growing Businesses

The journey of a small business is often marked by exciting growth opportunities and expanding horizons. However, as a company grows, so do the challenges of managing inventory, warehousing, and distribution operations. Inefficient inventory management can quickly become a bottleneck, hindering a business’s ability to meet increasing demand and capitalize on newfound success. This is where Fishbowl Inventory shines, providing a scalable and flexible solution that empowers growing businesses to scale with confidence.

The Scalability of Fishbowl Inventory:

Fishbowl Inventory is designed to accommodate the evolving needs of growing businesses. Its robust architecture allows for seamless expansion, enabling companies to handle increasing product lines, multiple locations, and expanded distribution channels with ease. Whether you’re adding new warehouses, suppliers, or customers, Fishbowl Inventory simplifies the process, ensuring that your inventory management system grows alongside your business.

Flexible Inventory Management:

As businesses grow, their inventory requirements often change. Fishbowl Inventory provides the flexibility to adapt to these changing needs. With customizable product categories, units of measure, and inventory tracking methods, businesses can tailor the software to their specific requirements. Additionally, reorder points, safety stock levels, and inventory policies can be easily adjusted, ensuring optimal inventory levels and minimizing stockouts or overstocking as demand fluctuates.

Multi-Location and Multi-Channel Support:

For businesses with multiple warehouses or retail locations, Fishbowl Inventory offers robust multi-location and multi-channel support. With real-time visibility and synchronization of inventory levels across all locations and channels, businesses can ensure accurate inventory tracking and avoid costly overselling or underselling situations. Whether you’re selling through brick-and-mortar stores, e-commerce platforms, or wholesale distribution channels, Fishbowl Inventory provides a centralized solution for managing inventory across your entire operation.

Scalable Architecture and Performance:

At the core of Fishbowl Inventory’s scalability lies its robust and flexible architecture, designed to handle the demands of growing businesses without compromising on performance. The software is built on a powerful relational database management system, ensuring fast data retrieval and processing, even as the volume of inventory and transaction data grows exponentially.

Fishbowl Inventory’s server-based architecture allows for seamless scalability, enabling businesses to easily add more users, warehouses, or locations without experiencing performance bottlenecks. This architecture also facilitates efficient data sharing and collaboration across multiple departments, ensuring that all stakeholders have access to real-time inventory information.

Furthermore, Fishbowl Inventory’s modular design allows businesses to scale their system gradually, adding new functionalities and integrations as their needs evolve. This approach ensures that businesses only pay for the features they require, avoiding unnecessary complexity and costs associated with bloated software solutions.

Harnessing the Power of Third-Party Integrations:

As businesses grow and their operations become more complex, the need for seamless integration between various software systems and applications becomes increasingly important. Fishbowl recognizes this need and offers a robust ecosystem of third-party integrations, enabling businesses to extend the functionality of their inventory management solution and streamline their workflows.

One of the key advantages of Fishbowl Inventory is its open architecture, which allows for easy integration with a wide range of third-party solutions. Whether it’s accounting software, e-commerce platforms, shipping carriers, or manufacturing systems, Fishbowl Inventory can be seamlessly integrated, ensuring a smooth flow of data and eliminating the need for manual data entry.

For instance, businesses can integrate Mobile Warehouse Software to further improve their warehouse operation processes, speeding up the most common tasks like order management, picking, even barcode generation. This not only saves time but also reduces the risk of errors associated with manual data entry, improving overall accuracy and efficiency.

Similarly, businesses can leverage integrations with e-commerce platforms like Shopify, WooCommerce, or Magento to ensure real-time inventory updates across all sales channels. As orders are placed online, inventory levels are automatically adjusted in Fishbowl, preventing overselling and enhancing customer satisfaction.

Fishbowl also offers integrations with shipping carriers like FedEx, UPS, and USPS, allowing businesses to streamline their shipping and fulfillment processes. Orders can be automatically transmitted to the appropriate carrier, and tracking information can be seamlessly integrated into the inventory management system, providing customers with real-time updates on their shipments.

For businesses engaged in light manufacturing, Fishbowl can be integrated with manufacturing execution systems and other production management tools. This integration enables real-time visibility into production schedules, material requirements, and work-in-progress (WIP) levels, helping businesses optimize their manufacturing processes and maintain tight control over inventory levels.

By leveraging the power of third-party integrations, growing businesses can create a cohesive ecosystem of software solutions that work together seamlessly, eliminating data silos and enabling efficient collaboration across different departments and functions. 

Seamless Integration and Automation:

As a company grows, the need for integrating Fishbowl Inventory with other business systems becomes increasingly important. Fishbowl recognizes this need and offers seamless integration capabilities with accounting software, e-commerce platforms, shipping carriers, and manufacturing systems. 

An example of one possible integration is using a Sales Portal to provide B2B customers an easily accessible platform to place orders 24/7, while the inventory integration allows robust item tracking to better connect your sales with inventory across your entire ecommerce efforts. 

By automating processes such as order fulfillment, shipping, and financial record-keeping, businesses can reduce manual data entry, improve accuracy, and increase overall efficiency.


Business will continue to rapidly evolve, and your ability to scale operations efficiently is crucial for growth and success. Fishbowl Inventory empowers growing businesses with the scalability, flexibility, and integration capabilities needed to manage inventory and warehouse operations with confidence. Whether you’re expanding into new markets, introducing new product lines, or adding distribution channels, Fishbowl adapts to your changing needs, providing a robust and reliable solution that grows alongside your business.

With its seamless integration capabilities, Fishbowl Inventory enables businesses to create a cohesive ecosystem of software solutions, streamlining workflows and eliminating data silos. By harnessing the power of third-party integrations, businesses can automate processes, reduce manual efforts, and improve overall efficiency, gaining a competitive edge in today’s fast-paced business environment.

How to Implement Barcode Scanners in Your Warehouse

Is your warehouse more mess than progress? Picking and packing taking forever? Struggling to keep up with rising order volumes? All of these common issues have a simple answer: Barcode Scanners.

Barcode scanners are the real deal for getting your warehouse running smoothly like a well-oiled machine, and this guide is going to cut through the jargon and show you exactly how to put these scanners to work, step-by-step. It all starts with…

Identifying Your Business Needs

Assessing Inventory Types  

Understanding the variety and characteristics of your inventory is crucial. Different products may require unique barcode types or scanning technologies. For example, perishable goods might need faster scanning to reduce handling time, ensuring a swift movement through the warehouse.

Recognizing these specific requirements can significantly impact your choice of scanners, ensuring they perfectly align with your operational needs. This alignment not only streamlines processes but also reduces the likelihood of errors, ultimately saving time and resources.

To start, conduct a thorough inventory analysis. Categorize your goods, note their storage and handling requirements, and identify any unique characteristics that could influence scanning requirements. This preparatory step is foundational to choosing the right technology.

Volume and Throughput Analysis

The volume of goods moving through your warehouse and the speed at which they move are critical factors in selecting the right barcode scanners. High-volume environments may benefit from fixed scanners that can rapidly process items on conveyor belts, while lower-volume operations might find handheld scanners sufficient and more cost-effective.

This analysis can unveil insights into potential bottlenecks and efficiency improvements. By matching your scanner choice with your operational volume and throughput, you can achieve significant gains in productivity and reduce delays in your supply chain.

Begin by reviewing your current inventory turnover rates and peak processing times. This will help you understand your volume and throughput needs, as well as bottlenecks, enabling you to select a scanner system that can handle your peak demands efficiently.

Select the Right Barcode Scanners

Understanding Scanner Types

Barcode scanners come in various forms, each suited to different operational contexts. Handheld scanners offer mobility and flexibility, ideal for dynamic environments where goods cannot be moved to a scanning station. Fixed scanners, on the other hand, provide efficiency and speed for high-volume scanning points.

Investing in the right type of scanner can significantly enhance your operational efficiency. For instance, handheld scanners can improve inventory management in sprawling warehouses by allowing rapid, on-the-spot scanning.

Evaluate your warehouse layout and the nature of your inventory management processes. This assessment will guide you in selecting the most appropriate type of scanner, whether it’s handheld, fixed, or even mobile computer scanners, to optimize your workflow.

Technology Compatibility

Not all barcode scanners are created equal. Some are better suited for 1D barcodes, while others excel at reading 2D codes. Additionally, consider the connectivity options (e.g., Bluetooth, Wi-Fi) to ensure seamless integration with your existing systems.

Choosing a scanner that is compatible with your warehouse management software (WMS) and existing technology infrastructure is crucial. This ensures smooth data flow and reduces the risk of integration issues, which can lead to operational disruptions.

Ideally, a business should look for a Barcode Software Solution that not only provides features like pallet control, 2D barcodes, and order management, but can be easily deployed through traditional mobile devices for low cost integration for a business.

Software Integration is Key

Choosing a Compatible WMS

The right Warehouse Management System (WMS) acts as the nerve center of your warehouse operations, seamlessly integrating with your barcode scanners to provide real-time visibility and control over your inventory.

A compatible WMS can dramatically enhance your operational efficiency, reducing manual data entry errors and providing instant access to inventory levels, location information, and movement history. This integration forms the backbone of a modern, efficient warehouse operation.

Begin the integration process by mapping out your current inventory workflows and identifying any gaps or inefficiencies that a new WMS could address. This preparatory work is essential for selecting a system that not only integrates well with your barcode scanners but also aligns with your operational goals.

Streamlining Data Flow

Efficient data flow between your barcode scanners and your WMS is critical for real-time inventory tracking and management. Ensuring that the data captured by scanners is immediately and accurately reflected in your WMS allows for better decision-making and operational responsiveness.

Streamlining this data flow can lead to significant improvements in inventory accuracy, order fulfillment rates, and customer satisfaction. It can also reduce labor costs by minimizing the need for manual data entry and verification.

To achieve this streamlined data flow, work closely with your technology providers to establish a direct and reliable communication link between your barcode scanners and your WMS. Test the data transfer process thoroughly to ensure that information is accurately and instantly updated in your system. This testing phase is crucial for identifying and resolving any potential issues before the system goes live.

Train Your Team

Developing Effective Training Programs

A comprehensive training program is essential for ensuring your team is proficient in using the new barcode scanners and understanding the associated processes. Tailor your training to cover not only the basic operation of the scanners but also any changes to your warehouse workflows resulting from their implementation.

Effective training enhances adoption rates and operational efficiency, reducing the risk of errors and increasing employee confidence in using the new technology. It’s an investment in your team’s capabilities and in the overall success of your barcode scanning initiative.

Begin by identifying key users and champions within your team who can lead the training efforts. Develop a mix of training materials, including hands-on sessions, manuals, and video tutorials, to accommodate different learning styles. Schedule regular follow-up sessions to address any questions and ensure that all team members are comfortable with the new system.

Monitoring and Feedback Loop

Establishing a monitoring and feedback loop is crucial for identifying any challenges your team faces in using the barcode scanners and for making necessary adjustments. This approach ensures that any issues are promptly addressed, minimizing their impact on your operations.

Implementing a feedback loop can also highlight opportunities for further training or process improvements, contributing to continuous operational enhancements. Encourage open communication and make it easy for team members to share their experiences and suggestions.

To set up an effective feedback loop, provide multiple channels for feedback, such as meetings, suggestion boxes, or digital platforms. Regularly review the feedback with your team and involve them in developing solutions to any problems identified. This collaborative approach not only improves the implementation process but also fosters a sense of ownership and engagement among your staff.

Evaluate and Adapt

Continuous Performance Monitoring

After integrating barcode scanners into your warehouse operations, continuously monitor their performance and the overall efficiency of your processes. Use key performance indicators (KPIs) such as accuracy rates, order fulfillment times, and inventory turnover to measure the impact of the barcode scanning system.

Continuous monitoring allows you to identify areas for improvement and to validate the return on investment (ROI) of the barcode technology. This data-driven approach ensures that your warehouse operations remain competitive and aligned with your business objectives.

Start by establishing baseline metrics before the implementation of the barcode scanners. Then, regularly collect and analyze performance data to assess improvements and identify any areas that may require further optimization.

Adapting to Changing Needs 

The dynamic nature of warehouse operations means that your needs today might not be the same as tomorrow. Stay flexible and open to adapting your barcode scanning system and processes as your business grows and evolves.

Adapting to changing needs might involve upgrading your scanners, expanding their use to additional areas of your operations, or integrating new technologies for even greater efficiency. Staying proactive in evaluating and responding to these changes ensures that your warehouse remains at the forefront of operational excellence.

Regularly review industry trends and technological advancements to identify opportunities for enhancements. Engage with your technology providers for updates and support in adapting your system to meet your evolving needs. This forward-thinking approach not only maintains but also enhances your competitive edge in a rapidly changing market.


By following these expanded guidelines, you can find the right barcode scanners for your warehouse operations. The journey from identifying your needs to continuously evaluating and adapting your system is a strategic investment in your company’s future, paving the way for sustained business growth.

Barcode scanners aren’t just some fancy gimmick; they’re a game-changer for efficiency and accuracy.  With the right planning and execution, you’ll be scanning your way to a smoother operation, happier customers, and a more profitable business.  So, ditch the guesswork and embrace the power of barcode scanners. Your warehouse will thank you for it!

Inventory Management for E-commerce Fluctuations

Ever feel like your online store is on a rollercoaster ride? One day, crickets. The next, a flood of orders that leaves you scrambling to keep up. This is the wild world of e-commerce inventory management, where order fluctuations can make or break your business.

Perhaps you’ve carefully curated a selection of summer dresses, anticipating a steady flow of sales. Suddenly, a celebrity is spotted wearing one of your designs on social media, and your website explodes with orders. Stock vanishes faster than ice cream on a hot day. While exciting, how can your business best capitalize on order and inventory management?

Why does it matter to your business?

Order fluctuations can be caused by a variety of factors. Seasonal trends are a big one – think swimsuits in summer and cozy sweaters in winter. Marketing campaigns you launch, flash sales you offer to clear out old stock, competitor promotions that lure away your customers for a brief period, and even social media buzz sparked by a funny meme featuring your product can all trigger unexpected spikes in demand.

The downside of these fluctuations? Stockouts! Running out of your hottest items can lead to lost sales, frustrated customers who might turn to your competitors, and a tarnished reputation that can be hard to recover from. On the flip side, overstocking can tie up your cash flow in products that might not sell, leaving you scrambling for storage space and potentially missing out on opportunities to invest in inventory with higher sales potential.

The Inventory Management Toolbox

Just like Batman has his utility belt, e-commerce businesses have their inventory management software. This handy tool is your secret weapon against the chaos of order fluctuations.

Inventory management software acts as your real-time inventory brain. It keeps a constant eye on your stock levels across all your sales channels, eliminating the guesswork and late-night inventory counts that can eat into your precious time. Here are some key features that will help you navigate those order fluctuations:

Real-time tracking: No more wondering “how many red widgets do I have left?”. Inventory management software gives you a clear, up-to-date picture of your stock levels across all your sales channels, whether it’s your own online store, popular marketplaces like Amazon or eBay, or even your social media channels where you might be showcasing products. This allows you to react quickly to changes in demand and avoid situations where you accidentally advertise an item that’s already out of stock.

Automated reordering: Say goodbye to scrambling for supplies when you least expect it! The software can automatically trigger reorders when your stock dips below a minimum level you set, ensuring you never face a dreaded stockout that can halt your fulfillment process and lead to disappointed customers. This feature gives you peace of mind and allows you to focus on other aspects of running your business.

Strategies to Conquer Order Fluctuations with Inventory Management

Now that you’re armed with the right tools, let’s explore some specific strategies to conquer those order fluctuations:

Embrace the power of forecasting: By utilizing the demand forecasting feature of your inventory management software, you can anticipate future sales trends and adjust your stock levels accordingly. Think of it as having a crystal ball for your business! Analyze your historical sales data alongside market trends to predict what your customers will be buying next month, next season, or even next year. This allows you to place orders with suppliers well in advance, ensuring you have enough stock on hand to meet demand without unnecessary delays.

Find your sweet spot with stock levels: This is all about setting optimal stock levels to avoid the twin evils of stockouts and overstocking. Use your sales history and forecasts to determine the minimum and maximum amount of each item you need to keep on hand. Finding this sweet spot can be tricky, but inventory management software can help by providing insights into factors such as average lead times from suppliers, seasonality in demand, and historical sales patterns. By keeping the right amount of inventory on hand, you can streamline your fulfillment process, reduce storage costs, and ensure you always have the products your customers are looking for.

Provide an Always Online Sales Portal: When your online sales portal and inventory management software work together as an integrated system, magic happens. You gain real-time inventory visibility, eliminating out-of-stock frustrations. Order fulfillment becomes effortless with automatic stock updates and generation of pick lists and packing slips. Customers enjoy a seamless experience with accurate product availability and real-time order updates.  The unified data from both platforms empowers you to make data-driven decisions about products, pricing, and future inventory investments.

Safety stock is your friend: Unexpected demand spikes happen. That’s why having a buffer of safety stock – extra units of your most popular items – can be a lifesaver. It gives you time to react to a sudden surge in orders without facing a stockout. Imagine that same celebrity wearing your dress triggers a social media frenzy. With safety stock, you can fulfill existing orders while you place a rush order with your supplier to replenish your inventory quickly. When determining your safety stock levels, consider factors like the historical variability of demand for specific items and the lead time required to get new stock from your suppliers.

Get creative with pricing and promotions: Inventory management software can help you identify slow-moving items. These are products that are taking up valuable storage space and tying up your cash flow. Consider strategic discounts or promotions to clear out these items. You could run a flash sale specifically for slow-moving stock, offer bundle deals that combine slow-moving items with popular ones, or implement a clearance section on your website. By getting creative with pricing and promotions, you can free up cash flow that can be used to invest in products with higher predicted demand, optimize your overall inventory mix, and potentially attract new customers who might be interested in deals.


By implementing these strategies and leveraging the power of inventory management software, you can transform your e-commerce business from a rollercoaster ride into a smooth, successful journey. Remember, a little planning and preparation go a long way in mastering the online rush and keeping your customers happy! The key takeaway is that proactive inventory management is essential for any e-commerce business. By understanding the factors that cause order fluctuations, utilizing the right tools, and implementing effective strategies, you can ensure you always have the right products in stock to meet customer demand, avoid costly stockouts, and keep your business on the path to success.

Need more?

Ready to take control of your e-commerce inventory and conquer those order fluctuations? From training, technology, and integrations, we cover the bases for all inventory management needs. Get started here.